Educational Event Services
Home / Services
Big or small, local or national, we can help with any or all of your event needs to ensure success for your participants, exhibitors, sponsors and you!
Our creative and experienced team of event planners and marketing professionals can help your organization plan your event from theme to thank you. As a mission-driven nonprofit organization, we understand your needs and are philosophically aligned with the work you do. Based on 40 years of experience, we have developed a streamlined and successful process for event planning and management. We know what works, what to ask, and what to do when a hiccup happens.
Best of all, we can work with you on event planning, take over a few of the specific duties, or do it all so you and your team can relax and enjoy the conference.
Event and Program Design and Planning
We can work with your team to develop a plan and budget for your event. This can include brainstorming themes, keynote speakers, learning sessions, venues, and special events to attract the type and number of participants that you desire.
- Conduct a thorough discovery and needs assessment
- Create and manage a comprehensive project plan
- Facilitate planning meetings and debrief
- Identify topics and learning objectives for each session
- Identify and research availability and cost of keynote speakers and presenters
- Develop an evaluation process
Want to participate in your event instead of manage it? We will handle all of the logistics before, during and after the event!
This includes working with the venue staff to layout and prepare the site, determining and placing food and beverage orders, coordinating audio/visual requirements, and ensuring proper flow of the event. Additionally, we will be on site to handle participant needs, troubleshoot issues and ensure your event goes as planned. Services include:
- Provide complete fiscal services from budget management to bill payment
- Research availability and cost of potential facilities
- Handle all facility, A/V and speaker arrangements
- Organize special events and tours
- Obtain accreditation if appropriate
- Coordinate and train onsite volunteers
- Provide onsite venue, speaker and volunteer management
Our expert event marketers will help drive attendees to your event, sponsors to provide visibility and funding, or vendors to your exhibit hall.
Through online email campaigns, list generation and personal outreach efforts, we will present your event information to thousands of potential attendees, exhibitors and sponsors. Services include:
- Develop brand guidelines and marketing plan including identifying target audiences and marketing channels
- Create and disseminate promotional materials, including a brochure and sponsor prospectus
- Develop and implement electronic marketing and social media promotions
- Advertise events as needed
- Develop media plans, distribute press releases and handle media relations
- Reach out to prospective attendees, exhibitors and sponsors
- Oversee conference website and event app services
- Create final program
Sponsor and Tradeshow Marketing and Management
Do you want a vendor fair at your event? We can help.
Having developed and refined a successful sponsorship program and exhibit expo for our own Government IT Symposium as well as many client events, we know how to design an event that will attract and retain key companies and organizations as sponsors and exhibitors. Services include:
- Develop sponsor prospectus
- Oversee exhibitor registration at the event and onsite as needed
- Develop and disseminate exhibitor packet and post-conference survey
- Oversee implementation of sponsor deliverables before, during and after event
- Design exhibitor floor layout; assign booths
- Oversee set up and tear down and be onsite to answer questions and troubleshoot needs
Event Administration and Registration
If you’ve ever managed the administration of an event (big or small), you know that a successful event takes planning, processes, and patience.
With hundreds of events under our belt over the past 40 years, we have perfected the art of participant registration. Through our online registration system, your attendees, exhibitors and sponsors can register, pay and receive an immediate confirmation email. Registration is automatically updated, enabling real-time tracking for budgeting, marketing and facilities coordination. We augment our automated service with responsive, expert customer service to help anyone get their questions or concerns addressed promptly and courteously.
- Provide comprehensive online registration for your event
- Manage speaker logistics
- Prepare final registration list, name badges, meal tickets, signage, etc.
- Prepare and assemble participant, exhibitor and sponsor materials and packets
- Manage onsite registration
- Produce post-event registration report and financial reconciliation