2021 Open Call for Presentations

Virtual Platform

November 16 - 18, 2021

 

Thank you for considering sharing your knowledge and expertise at the 2020 Government IT Symposium! GTS Educational Events is requesting presentation proposals for virtual sessions* in a wide range of topic areas.  Please read each section of the Call for Presentations carefully before completing the submission form.

 Deadline: 4:00 PM CST on Friday, August 14th, 2020

Proposals that are incomplete or received after the deadline are accepted by invitation only.

*Virtual sessions are educational in nature and do not focus on or promote a particular platform, software, system, product or service. If you are a vendor and want to guarantee an opportunity to present at the Symposium, there are a limited number of sponsorship opportunities available that include a presentation. Please visit GovIT Sponsors to view the 2020 Sponsor/Exhibitor Prospectus, or contact Chris Kohn at ckohn@fusionlp.org or 952-885-7602.

Conference Background

Now in its 39th year, the Government IT Symposium is one of the longest-running government IT events in the nation. A key reason for the Symposium’s longevity is its reputation for being a high-quality learning and key relationship-building event. Within the theme of “Collaborate. Innovate. Serve.”, the Government IT Symposium addresses critical and timely issues for a multi-function, multi-sector government audience through dynamic content and access to cutting edge professional resources.

The Government IT Symposium is committed to providing invaluable content and an excellent, continuous learning experience. The success of the conference depends on engaging and informative presentations from professionals who represent diverse backgrounds, settings and positions.  If you want to showcase a particular area of expertise, we want to hear from you!

The 2020 Government IT Symposium will be held in a virtual environment.  It is vital that proposals address the ways in which the presentation will engage an audience in a virtual setting.

Attendance

The Government IT Symposium brings together IT and IT partner leaders and professionals from across the spectrum of government agencies and systems, along with their private and civic sector partners.

Attendees come from:
● State Agencies          ● Cities and Counties          ● Federal & Regional Agencies
● Higher Education          ● Nonprofits          ● IT Companies

Positions include:
Analysts & Programmers
Application Developers
Architects & Engineers
Business Analysts & Managers
City/County Managers
Chief Information Officer
Chief Technology Officer
Chief Information Security Officer
Commissioners & Deputy Commissioners
Controllers & Finance Directors
Database Administrators & Developers
Department Heads & Directors
IT/IS Directors & Staff
MIS Directors & Staff
Network Administrators & Engineers
Procurement Managers
Project & Product Managers
Quality Analysts
Security Engineers & Analysts
Systems Engineers & Analysts
Technical Support/Help Desk
Telecom Managers & Staff
Web/Communication Managers

The Government IT Symposium is seeking session proposals that reflect sound adult learning principles and reflect best practices. To deliver exceptional learning experiences, preference may be given to proposals that feature an interactive presentation style, supports the conference’s purpose and theme, highlights virtual environment engagement, and delivers an effective mix of the following:

Content:

  • Reflect innovative, cutting-edge content, and evidence-based practice
  • Explore issues important to a mixed audience of Government IT professionals
  • Present a compelling case with evidence supported by research or data

Instructional design:

  • Stimulate and provoke discussion, audience engagement, and outcome-focused design
  • Facilitate knowledge transfer and development of new competencies and “take-aways”
  • Use methods that draw out relevant past knowledge and experiences

Thoughtful consideration of the audience:

  • Target audience represents diverse functions, cultures, settings and geographies
  • Provide approaches for diverse types of learners
  • Demonstrate relevance of lessons through “real-life” case studies and best-practices

 

IMPORTANT NOTE FOR COMMERCIAL COMPANIES/ORGANIZATIONS:

Breakout sessions at the Government IT Symposium are learning experiences and are noncommercial. Under no circumstances should a presentation be used for direct promotion of a speaker’s product, service, or other self-interest. If you are a vendor and want to guarantee an opportunity to present at the Symposium, there are a limited number of sponsorship opportunities available that include a presentation. Please visit GovIT Sponsors to view the 2020 Sponsor/Exhibitor Prospectus, or contact Chris Kohn at ckohn@fusionlp.org or 952-885-7602.

Symposium Agenda
October – November: Pre-conference sessions scheduled!

Tuesday, December 8th
12:00 – 1:00 – Welcome and Opening Keynote
1:00 – 1:30 – Networking Tradeshow and Product Demos
1:30 – 2:15 – Concurrent Sessions
2:15 – 2:45 – Networking Tradeshow and Product Demos
2:45– 3:30 – Concurrent Sessions
3:30 – 4:00 – General Session

Wednesday, December 9th

7:30 – 8:30 – Networking Tradeshow and Product Demos
8:30 – 9:30 – Opening Session
9:30 – 10:00 – Networking Tradeshow and Product Demos
10:00 – 10:45 – Concurrent Sessions
10:45 – 11:15 – Networking Tradeshow and Product Demos
11:15 – 12:00 – Concurrent Sessions
12:00 – 1:00 – Symposium Slam
1:00 – 1:30 – Networking Tradeshow and Product Demos
1:30 – 2:15 – Concurrent Sessions
2:15 – 2:45 – Networking Tradeshow and Product Demos
2:45 – 3:30 – Concurrent Sessions
3:30 – 4:00 – General Session

Thursday, December 10th
7:30 – 8:30 – Networking Tradeshow and Product Demos
8:30 – 9:30 – Keynote Presentation
9:30 – 10:00 – Networking Tradeshow and Product Demos
10:00 – 10:45 – Concurrent Sessions
10:45 – 11:15 – Networking Tradeshow and Product Demos
11:15 – 12:00 – Lunch Session
12:00 – 12:30 – Golden GOVIT Awards/Wrap Up/Prizes/End

Post-Event (4 to 6 months after)
All recorded content available to registered attendees of live event.
Packaged recordings available for purchase to those who didn’t register for live event.
Meet-up sessions could continue and/or follow-up sessions of select sessions.

Session Format Options

Adult learners usually prefer to engage in self-directed learning. The Government IT Symposium seeks to offer a variety of learning formats with a range of instructional methods that give attendees more control over setting priorities and choosing the right content, materials, and methods that match their learning styles and objectives.

  • Solutions-driven workshop (90 minute, 3.5 hour or 7 hour pre-conference or modulated over the course of the conference) – Information-intensive sessions aimed to provide tactical knowledge and actionable next steps. Built to explore issues in greater depth, workshop attendees will experiment with new modes of thinking and formulate the application of presented strategies to address relevant issues through small group exercises and discussion. These workshops are highly interactive and incorporate a variety of presentation methods to engage attendees, including: mini lectures, large and small group discussions, individual and group exercises, demonstrations, hands-on activities. Attendees should leave with practical application ideas and a list of tools and resources.
  • Tech-based learning lab (90 minute, 3.5 hour or 7 hour pre-conference or modulated over the course of the conference) – Computer or technology-based sessions that allow participants to learn about a software program or application through a combination of presentation/instruction and hands-on exercises.
  • Interactive Presentation (45 minutes) – One or two co-presenters speaking and supported by presentation slides. Highly interactive session with varied opportunities for attendees to participate, discuss topics, and interact with one another to digest the information – and offer their own experiences.
  • Panel Discussion (45 minute session) – Interviewer/interviewee-style sessions featuring a moderator to facilitate the discussion/ask questions, and 3-4 panelists representing diverse points of view to share/demonstrate experiences, information and best practices with the audience. Opening remarks/presentation by the moderator followed by moderator-driver question and answers (determined in advance) with at least 10-15 minutes audience question and answer session to conclude the session.
  • Case Studies (45 minute session) – A case study session includes a presentation/analysis by one or two presenters of a real-life situation or scenario that addresses a dilemma, conflict, or problem. The audience is asked to consider the scenario either individually or in small groups, with at least 10-15 minutes audience question and answer session to conclude the session.
  • Lecture/Formal Presentation (45 minute session) – One or two co-presenters speaking from the front of the room supported by presentation slides. Highly didactic session with minimal attendee participation. This format is best used when a large amount of content can to be conveyed with minimal interaction. Presentation should include 10-15 minutes for Q&A.
  • Ignite presentation (10 minutes) –Three, 10 minute presentations within a similar topic area or theme will be selected to be delivered in a 45 minute session. Each presenter will present their topic followed by five minutes for discussion and questions. These concise, timed presentations lend themselves to a more conversational and storytelling style, with the number of PPT slides limited and a focus on images and graphics to illustrate examples. Choose from one of the following topic areas: Security or related topic, Leadership/Professional Development or related topic, Accessibility/User Experience, Remote working and/or supervising teams remotely
  • Symposium Slam (6 minutes, 40 seconds) – We are looking for up to 6 Pecha Kucha®  or 20 x 20 style presentations that fit into one of the four Symposium focus areas (collaboration, innovation, service or leadership) for this fast-paced, fun general session to cap off the Symposium. This is a storytelling format, where a presenter has 20 slides and each slide is set with the software’s timer to display on the screen for exactly 20 seconds before the next slide advances (for a total presentation time of 6 minutes, 40 seconds). An important part of this presentation style is that the slides are visually based – the image on each slide should support what the speaker is saying and not be something the audience has to read. To learn more and view some really great examples, visit this site:  https://www.pechakucha.com/

As you reflect on your proposal please consider topics that support the Symposium’s focus on collaboration, innovation and service, and that fit into the following topic tracks. While proposals may address more than one area, you will be asked to select one which is the best fit. Some examples of topics are listed after each track.  Examples of specific topics within each track are NOT inclusive – other topics that fit within the subject areas are welcome.

Got GaaS? (Government-as-a Service/Service to Citizens)

  • Cloud-based applications
  • Automated services
  • Digitization/Big Data/Open Data
  • Experience/User Design
  • Design Thinking/Human-Centered Design
  • Accessibility
  • Citizen Communication/Engagement
  • Advanced Marketing Techniques

The Future is Now (Innovation, Insights & Trends)

  • Cognitive Technologies/AI/ Machine Learning
  • Virtual/augmented reality
  • Blockchain
  • Collaboration/Shared Services
  • Internet of Things
  • Autonomous Vehicles
  • Advanced connectivity options
  • Modernization
  • Remote working and/ or supervising teams remotely

Keep it Safe (Security, Risk Management & Data Privacy)

  • Security Plans & Policies
  • IT Threat Landscape
  • DevSecOps
  • Security Tools
  • Ransomware
  • Procurement Rules/Policies
  • Governance Structures
  • Records Management
  • Business Continuity & Disaster Recovery
  • Data – rights, compliance & obligation

Career Voyage (Personal and Professional Development)

  • Communication Skills
  • Diversity and Inclusion
  • Developing Business Acumen
  • Managing Change
  • Leadership Development
  • Conflict Resolution
  • Building Your Brand
  • Career Paths
  • Recruitment and retention strategies
  • Strategic Planning/IT Leadership

Geek School (Training/ information on Specific Products or Processes)

  • Office 365
  • Share Point
  • Windows
  • Application/Software Development
  • Project Management/Process Improvement
  • Hardware & Infrastructure
  • BI/Data Analytics
  • GIS

All proposals must be submitted using the Government IT Symposium online proposal form. Upon submitting a proposal, you will receive an automatic confirmation for your records if it was submitted successfully.

Plan your submission in advance. We suggest that you first collect your thoughts for your proposal and type them in another document that you can cut and paste from. Collect all contact information from your co-presenters. Session proposals require clear and concise titles, persuasive learning outcomes-focused descriptions, and three action-oriented learning outcomes that answer the question “upon completion of this session, participants will be able to…”. The following are the questions that will be asked on the online submission form:

  • Primary Presenter Name, Position, Organization, Address, Email and Social Media
  • Primary Presenter Bio (500 word limit)
  • Previous Speaking Experience 
  • Additional Presenters Questions – (List each Co-Presenters Names, Positions, Organizations, and Emails)
  • Title (10 word limit)
  • Format
  • Session Description (250 word limit) 
  • Suggested Track
  • Presentation Specifics (Target Audience, Content Difficulty, Learning Outcomes, Preferred Room Set-up, etc.)
  • Presentation Accessibility  (see the Accessibility tab for more information)
  • Comments/Questions

Accessibility Requirements

Federal and State law require that public conference information systems, venues, tools and content be accessible to people with disabilities. In addition, GTS Educational Events is committed to ensuring the Government IT Symposium is accessible to a diverse audience.

NOTE: All electronic files provided to GTS for attendees are required to be accessible. It is the responsibility of the presenter to ensure that all documents associated with a presentation, including PowerPoint presentations, are accessible to all audiences. If your document is determined to not be accessible, it will be returned to you for correction.

Visit the State of Minnesota’s Accessible Documents page for training and other resources.

We seek to create a premiere event for the government IT field, and therefore priority will be given to those sessions that meet the following criteria:

Timely Does the topic address a current or emerging concern?

Relevant How significant is the topic to the theme and purpose of the conference?

Clarity Is the proposal clear and understandable?

Engaging – Is the session designed to engage the audience?

Virtual Setting – Does the session fit with a virtual setting?  Has the presenter outlined their plan to engage the audience?

Vendor Neutral –Proposals will not be selected that promote a particular vendor platform, technology, product or service.

Submission Policies

Proposals must be submitted via the online submission form. Proposals sent by email will not be considered. Presenters may submit more than one submission.

The online submission form closes on Friday, August 7th, 2020 at 4:00 p.m. CST. Incomplete and/or late proposal submissions are accepted by invitation only.

The person listed as the lead presenter will be automatically notified of receipt by an email sent to the address that you provide. If you do not receive such a notification, please contact Senior Program and Event Manager, Sam Alley (salley@fusionlp.org)   to confirm that your proposal was received.

Submission of a proposal does not guarantee inclusion in the program.  GTS Educational Events reserves the right to work with presenters to revise presentation titles, reassign the identified topic area and edit session descriptions for promotional and program publication purposes.

 How are proposals reviewed/accepted?

The Government IT Symposium Content Committee with diverse representation of government IT settings and functions will meet to review, rate and prioritize ALL proposals to determine which ones will be selected for the 2020 Symposium.

When are proposals selected?

Final selections will be made by late-August. Confirmation letters will be sent to selected lead presenters at this time.  Signed confirmation letters will be due back to GTS Educational Events two weeks after the date of notification.

Session Scheduling

The Committee will advise on scheduling selected sessions. Sessions will be scheduled to minimize topic overlap and maximize available meeting space. Some presenters may be asked to repeat their sessions. Sessions will be scheduled for the follow timeslots:

Tuesday

1:30 – 2:15 – 45 minute concurrent sessions
2:45– 3:30 – 45 minute concurrent sessions

Wednesday
10:00 – 10:45 – 45 minute concurrent sessions
11:15 – 12:00 – 45 minute concurrent sessions
12:00 – 1:00 – Symposium Slam
1:30 – 2:15 – 45 minute concurrent sessions
2:45 – 3:30 –45 minute concurrent sessions

Thursday

10:00 – 10:45 – 45 minute concurrent sessions

Post-event (4 to 6 months after)

  • All recorded content available to registered attendees of live event.
  • Packaged recordings available for purchase to those who didn’t register for live event.
  • Meet-up sessions could continue and/or follow-up sessions of select sessions.

Presenter Honorarium

For each 45 minute proposal selected, one presenter/moderator/facilitator will receive a complimentary registration for the day of the conference. For 3.5 or 7 hour pre-conference/conference sessions,  a limited number of paid honorariums are available at a rate of $100 per presentation hour. No additional compensation is available. All presenters will be required to register prior to the event using an online registration system.

Cancellations

Once a session has been accepted and listed online, cancellation imposes a serious burden. Please do not submit a proposal if you are uncertain that you will be able to fulfill your obligation to organize and conduct the session.

Important Dates & Deadline

Friday, August 14th at 4:00 p.m. CST – deadline to submit online proposal form

Late August – proposals selected and lead presenters notified

2 weeks after selected notifications sent out – signed presenter agreement forms due

October 1st – attendee and presenter registration opens

November 19th – Presentation Power Point slide deck and handouts due

Week of November 23rd – Virtual platform 1:1/group training Sessions

November 25th – Final assignments/schedule changes sent to lead presenters

Week of November 30th – Symposium “Dry Run” in virtual platform

December 8th – 10th – 2020 Government IT Symposium

To Submit

You must submit your proposal using the online submission form. Proposals sent by email will not be considered. When you submit your proposal, you will be automatically notified of receipt by an email sent to the address that you provide. If you do not receive such a notification, please contact Senior Program and Event Planner, Sam Alley (salley@fusionlp.org)  to confirm that your proposal was received. You will be able to return to the proposal to edit it until the submission deadline on August 7th at 4:00 p.m. CST. Information on how to do so will be included in the automated email.

About GTS Educational Events

If you are a nonprofit or public sector group looking to create a conference, workshop or educational event with impact, look to GTS. We believe educational events are successful when participants learn and grow and then return to their organizations and communities to make them stronger. We look forward to continuing our work with the broad spectrum of organizations striving to make a difference for the people and communities they serve.

Steering Committee

Alex Hepp, City of Hopkins
Bill Bleckwehl, Cisco
Dave Andrews, DEED
Jay Wyant, Minnesota IT Services
Jim Hall, Hallmentum
Matt Bailey, IBM
Melissa Reeder, League of Minnesota Cities
Nathan Beran, City of New Ulm
Sue Wallace, CompTIA Tech
Lisa Meredith, Minnesota Counties Computer Cooperative
Renee Heinbuch, Washington County/MNCITLA
David Berthiaume, Minnesota IT Services
Cory Tramm, Sourcewell Tech
Glen Gilbertson, Hennepin County
Chad Kummrow, Microsoft