GOVIT Leadership Summit & Symposium Logo

November 18-20, 2025
JW Marriott Mall of America, Bloomington, MN

GOLDEN GOVIT & PTI SOLUTIONS AWARDS

Fusion Learning Partners offers two awards during the GOVIT Leadership Summit & Symposium that recognize different groups for their dedication and excellence to serve their organization and community.

PTI Solutions

The PTI Solutions Award program recognizes technology achievement in PTI member cities and counties over the past year. Solutions award recipients show a commitment to using technology to improve government service delivery and community engagement. Awards are presented in several topical categories, and by population size. Participation in the PTI Solutions Award program is reserved for PTI member organizations.

Golden GovIT

The Golden GOVIT Award program recognizes government agencies and other public sector institutions that have advanced government technology through collaboration, innovation, service and individual leadership. Participation in the Golden GOVIT Award program is open to all public
sector organizations.

Learn about the 2025 Golden GOVIT award Recipients

COLLABORATION AWARD

About the Collaboration Award

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A joint effort between two or more government agencies, two or more departments within a single agency, or between government agencies and private firms/non-profit organizations that use shared resources to create a new product or program, resulting in improved service delivery to individuals, families and/or communities.

 

The Winner: City of Newark, CA | Citywide Security Infrastructure Enhancement

The City of Newark partnered with EyeP Solutions to implement a citywide upgrade of its physical security infrastructure across seven municipal facilities. Led by the City’s IT Department in collaboration with the Police Department, Public Works, Community Development, Recreation, and the City Manager’s Office, the project unified video surveillance and access control using the Genetec platform. Four previously unsecured sites were brought online, enhancing safety, emergency response, and centralized oversight. Completed within a 100-business-day timeline, the initiative exemplifies public-private collaboration and cross-departmental coordination to deliver a scalable, modern security solution that protects staff, assets, and city operations.

Full Project Details

The City of Newark launched a transformative initiative to strengthen its citywide physical security infrastructure, addressing vulnerabilities that left employees, facilities, and public assets at risk. In partnership with EyeP Solutions, the project united the City’s Information Technology Department, Newark Police Department, Public Works, Community Development, Recreation, and the City Manager’s Office to collaboratively design and implement a modern security system that safeguards all seven municipal facilities.

Before this initiative, Newark’s security environment was fragmented and insufficient. Four facilities had no access control or surveillance, and the remaining sites relied on outdated systems without centralized oversight. This created blind spots, limited the City’s ability to respond effectively to incidents, and strained both operations and public confidence. City leadership recognized that a scalable, standards-based solution was necessary not only to protect staff and facilities but also to provide a sustainable foundation for future public safety investments.

Led by the City’s IT Department, the project began with a comprehensive assessment of facility needs. The Newark Police Department contributed emergency-response expertise, while facility managers and department heads identified access patterns and safety concerns. EyeP Solutions, chosen for its public-sector experience, partnered with the City to engineer a solution built on the Genetec Security Center platform. The implementation expanded Newark’s existing Genetec environment, adding modern surveillance and access control to the four previously unsecured sites and integrating all seven facilities into a single dashboard. This included Genetec Synergis access control systems and Omnicast video surveillance, enabling real-time monitoring, secure credential management, automated alerts, and post-incident analysis.

Collaboration across departments was central to success. Regular meetings, workshops, and demonstrations fostered alignment, transparency, and stakeholder buy-in. Departments worked together to establish citywide security protocols, staff training programs, and governance standards to guide long-term operations. EyeP Solutions oversaw procurement, engineering, and installation, keeping the project on schedule with an ambitious 100-business-day timeline. The results have been transformative. All facilities now benefit from enterprise-grade security with consistent protections across locations. The centralized platform streamlines administration, reduces manual workload, and enhances accountability through automated logs and video records. Police personnel have real-time visibility into activity at city sites, significantly improving situational awareness, response, and investigations. The IT Department can now manage access, monitor cameras, and scale the system from a single interface, freeing staff to focus on strategic initiatives.

This initiative exemplifies government excellence through collaborative design, innovative technology, and measurable impact. By uniting departments with a trusted private partner, Newark not only addressed immediate risks but also established long-term security standards. Delivered on time and within scope, the project stands as a model of how thoughtful planning, shared responsibility, and public-private collaboration can deliver meaningful, lasting improvements in less than a year.

INNOVATION AWARD

About the Innovation Award

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A product, program or service that disrupts the current status quo and meets these three criteria:
Novelty: the degree of newness and uniqueness;
Impact: the magnitude and scope of improvement to government efficiency and effectiveness;
Replicability: the potential for replication in other government bodies or sectors.

The Winner: Hennepin County, MN | Internal Mobility Program

Hennepin County’s IT department launched its Internal Mobility Program as a reimagined workforce development strategy to offer structured, temporary placements for entry-level staff in high-turnover roles. Participants gain hands-on experience, mentorship, and targeted training in specialized IT areas, leading to improved retention, skill growth, and internal promotions. The program has filled critical skill gaps and transitioned staff into hard-to-fill roles, enhancing organizational agility. Its low-cost, high-impact model is easily replicable across government agencies, requiring only cross-departmental coordination and a commitment to internal talent development. This innovative approach transforms career pathways and strengthens the county’s internal workforce.

Full Project Details

The Hennepin County IT department successfully facilitates career growth and workforce development through its IT Internal Mobility program. Through this program, IT aims to improve retention and engagement for two positions, the Enterprise Service Desk and the Library Help Desk, where the department tends to have high turnover. The program provides structured pathways for entry-level staff, allowing employees in these positions to temporarily move to a different position in the IT department. Employees have access to tailored development plans, mentorship, and on-the-job-training, ensuring they gain the necessary skills to move into higher-level roles. Areas that have hosted mobility positions include Enterprise Architecture, IT Finance, Security, and IT Strategy.

The IT Internal Mobility program has been a transformative workforce planning initiative, enhancing career growth, workforce agility, and succession planning. A cornerstone of the program is helping employees develop and advance their skills. While working in a mobility position, staff are provided access to targeted training, cross-functional experiences, and certification programs. Within the past 18 months, six participants have engaged in mobility opportunities and have gained new skills in the Enterprise Service Desk, Infrastructure Management Services, Imaging Operations, Data Center Team, IT Risk and Governance, and many other areas.

The program has been especially impactful in addressing skill gaps in emerging technologies and hard-to-fill positions, creating a knowledgeable and agile workforce capable of adapting to rapid industry changes. As a direct result of the program, three entry-level staff have been hired into new roles, each from the Enterprise Service Desk area to Cloud Operations, Financial Operations, and Infrastructure Management Services. The success of the IT Mobility program demonstrates the department’s commitment to career development and internal talent growth.

The program was introduced to successfully facilitate career growth, mature succession planning by leveraging internal talent pipelines to fill critical vacancies efficiently and advances the county’s internal workforce. By moving employees through the department strategically, IT optimizes workforce deployment. This approach mitigates the risks associated with turnover and ensures business continuity. The business impact has been substantial. Increased internal hiring has led to greater institutional knowledge retention, improved IT service continuity, and additional capacity to support ongoing projects.

Staff are the IT department’s greatest resource, and their experience is valued at Hennepin County. Leaders across the county look favorably toward the program, and there is intent to replicate the effort within the organization. The program has engaged a total of 13 participants in mobility opportunities, and the IT department has four employees currently participating in the program. Through this unique program, staff are now able to grow their skills, abilities, and careers internally, while positively benefitting the county’s workforce and direct ability to better serve residents.

SERVICE AWARD

About the Service Award

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The delivery of digital information and transactional services that makes a difference in the lives of citizens. Nominations should meet these criteria: a strong focus on the end-user’s accessibility and experience, a high level of citizen engagement, incorporation of the technologies used by today’s citizens, and timely, informative content.

The Winner: Idaho Workforce Development Council | Idaho LAUNCH

The Idaho LAUNCH initiative represents a transformative approach to connecting education and workforce needs across the state. At its core, LAUNCH is designed to provide Idaho students with direct financial support for training and education programs that align with in-demand careers. This innovative program disrupts the status quo by rethinking how students access postsecondary opportunities, building workforce readiness, retaining talent in-state, and removing long-standing barriers to affordability.

Full Project Details

Novelty: What makes Idaho LAUNCH unique is its accessibility and scope. Unlike traditional scholarship or grant programs, LAUNCH is not limited to students pursuing a four-year degree. Instead, it opens doors to career-technical training, apprenticeships, and certification programs in high-demand industries. By doing so, it validates multiple pathways to success and elevates skilled trades alongside college degrees. This broad approach ensures that every student—whether they envision themselves as a welder, nurse, software developer, or educator—can find a meaningful path forward.

Impact: The impact of Idaho LAUNCH is both immediate and long-term. Students are able to access up to $8,000 in grant funding, significantly reducing financial stress and increasing participation in training programs that directly feed Idaho’s workforce. For government efficiency, the initiative aligns education funding with labor market needs, ensuring that public dollars are invested in careers that will sustain the state’s economic growth. Early implementation has shown that LAUNCH not only increases enrollment in postsecondary programs but also creates a stronger pipeline of skilled workers, directly addressing Idaho’s talent shortages.

Replicability: Idaho LAUNCH provides a scalable model for other states and government entities. Its design is intentionally straightforward: a centralized, transparent application process, clear eligibility guidelines, and strong partnerships with schools, industry, and state agencies. This simplicity allows for adaptation across different regions and sectors, making it highly replicable. Any state facing workforce gaps or rethinking how to equitably fund postsecondary opportunities could adopt the LAUNCH framework to benefit students and strengthen its economy.

Conclusion: Idaho LAUNCH is more than a financial aid program—it is a forward-thinking investment in Idaho’s future. By providing novel opportunities, generating measurable impact, and offering a replicable model, LAUNCH sets a new standard for how state governments can support students while addressing workforce needs. Its innovation lies in breaking down barriers, empowering choice, and creating a stronger bridge between education and employment.

INDIVIDUAL LEADER AWARD

About the Individual Leader Award

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An individual who champions and implements innovation, inspires collaboration, is focused on improving service, and demonstrates a personal commitment to advancing the professional and career development of him/herself as well as others in their agency.

The Winner: Edwin Miranda | CIO, City of Newark, CA

Edwin Miranda, Chief Information Officer and IT Director for the City of Newark, California, exemplifies the essence of an Individual Leader. As Newark’s first CIO, he has transformed technology into a driver of efficiency, equity, and community impact through initiatives like the Broadband Master Plan and Technology Masterplan. A past president of MISAC and current Newark Rotary President, Edwin inspires collaboration, champions professional development, and mentors future leaders. With a career spanning local government and global IT leadership, his vision, innovation, and service-centered approach make him a true role model whose influence extends far beyond Newark.

Full Details

Edwin Miranda, Chief Information Officer and IT Director for the City of Newark, California, exemplifies the true spirit of an Individual Leader. His leadership is defined by innovation, collaboration, and a deep commitment to advancing both organizational excellence and the professional growth of those around him.

Since becoming Newark’s first CIO, Edwin has spearheaded transformative initiatives that modernize technology, improve efficiency, and expand opportunities for the community. Edwin’s vision has shaped Newark’s technological future. He launched the Broadband Master Plan Project, ensuring equitable access to high-speed internet for residents and businesses, and guided the Technology Masterplan, a roadmap that redefines how the City delivers services through secure, scalable, and citizen-focused technology. These forward-thinking projects are examples of his ability to anticipate needs and implement solutions that position Newark for long-term success.

His efforts go far beyond IT upgrades—they reflect a philosophy that technology should serve as a bridge to opportunity, efficiency, and equity. Equally inspiring is Edwin’s leadership style. He fosters collaboration across departments, creating a culture of teamwork where the IT Department is recognized not just as a service provider but as a strategic partner. His commitment to customer service, innovation, and enabling government efficiency empowers colleagues to embrace change and deliver better results for the community.

Beyond Newark, Edwin’s influence reaches across California. As a Past President of the Municipal Information Systems Association of California (MISAC), he championed professional development and knowledge-sharing among government IT leaders statewide, ensuring that agencies have the tools and expertise to thrive in a rapidly evolving digital landscape. Edwin’s dedication to professional growth is evident in both his personal journey and his mentorship of others. He earned advanced degrees, including a Master of Science in Software Management from Carnegie Mellon University and an MBA in Technology Management, as well as the prestigious Certified Government CIO credential from Rutgers University. Yet, he is equally committed to creating growth opportunities for his team and peers, consistently mentoring, encouraging continuing education, and promoting leadership development.

Beyond his professional roles, Edwin is deeply engaged in the community. As an inspirational Newark Rotary President, he models service above self, leading initiatives that strengthen community connections and support those in need. His multifaceted leadership demonstrates that true innovation is not just about technology it is about people, collaboration, and service. Edwin’s career path, from early roles at the City of Anaheim to senior leadership positions at PeopleSoft, Oracle, Boeing, and Fremont, reflects a lifelong dedication to advancing technology in service of others.

In Newark, he has elevated IT from a support function to a driver of organizational excellence and community impact. His passion for improving public service, his commitment to professional and personal development, and his ability to inspire collaboration make him a model of leadership. For these reasons, Edwin Miranda stands out as the embodiment of an Individual Leader—a visionary, mentor, and innovator whose legacy of service will resonate far beyond the City of Newark, CA.

Learn about the 2025 PTI Solutions award Recipients

AI SOLUTIONS AWARD

About the AI Solutions Award


This award goes to an organization that is working on or has implemented creative solutions in AI policies, planning, training, or applications. These solutions are innovative, replicable, and create a positive impact in their community or organization. This award is broken into categories based on jurisdiction size: population under 50,000, population between 50,000 – 249,000, and population over 250,000.

The Winner for Population Under 50,000: City of Brighton, CO | Brightly Chatbot

Problem

The City of Brighton is always looking for new and innovative ways to engage their citizens and provide better services. The City has had a desire to have a safe and predictable presence in the AI space to help speed connecting their citizens to our City’s services and provide relevant information that may be difficult to navigate on a traditional web platform.

Response

The City of Brighton, Colorado Communications and IT teams secured a 3- year macro grant from the State of Colorado Internet Portal Authority (AKA Colorado SIPA) to cover the cost to implement and maintain Citibot’s public-facing Artificial Intelligence (AI) chatbot agent. The Communications Team integrated the chatbot into their existing CivicPlus web platform and ran a City-wide naming contest for their new tool. The winning name was chosen as “Brightly”. The chatbot rolled out to the public in March of 2025.

Results

“Brightly” has engaged 1,466 visitors in the last 4 months and it primarily answers questions regarding facility hours and services. “Brightly” has been used extensively to help citizens and contractors navigate the building code and permit process. As a growing municipality northeast of Denver, Colorado, the service “Brightly” provides enhances the speed to get permitting questions answered, and alleviates the time required previously by staff that would answer email and phone calls on these topics. “Brightly” has also saved citizens time and travel who would normally consume City services in-person, or by phone or email.

The Winner for Population of 50,000 - 249,000: City of Scottsdale, AZ | AI Governance Program

Problem

The rapid rise of artificial intelligence in the public sector has surfaced urgent challenges for local governments. As departments across the City of Scottsdale began experimenting with AI tools for tasks like transcription, summarization, and automation, it became clear that they needed a unified framework to evaluate, manage, and govern these technologies responsibly. Without clear policies or oversight, departments risked deploying AI inconsistently, raising concerns around data privacy, ethical use, legal compliance, and public trust. The absence of centralized governance made it difficult to assess and document risks, ensure transparency, or align AI use with city values and strategic goals. At the same time, Scottsdale has long prided itself on being innovative and open to experimentation, and they recognized early on that they couldn’t afford to lose that spirit. However, they also couldn’t afford to move forward without guardrails. They needed a way to support responsible innovation while ensuring compliance with the internal policies and the city’s Administrative Regulation on Artificial Intelligence. The evolving nature of generative AI and algorithmic decision-making added complexity, as it introduced risks like biased outputs, opaque decision logic, and the potential misuse of sensitive or regulated data. Without a proactive approach, they faced the possibility of fragmented adoption, reputational harm, and unintended consequences that could disproportionately impact vulnerable populations. The city also saw a growing need to ensure that AI adoption didn’t outpace staff readiness or technical understanding, especially as interest surged across departments, increasing the risk of shadow IT, inconsistent vendor engagement, and unclear accountability.

Response

It was clear that AI would bring rapid change and potential uncertainty along with nearly unlimited opportunities for efficiencies and innovation. Scottdale’s CIO and leadership team collaborated with other city leaders to develop an Administrative Regulation designed to provide policy direction and authoritative direction to AI use. To address the growing complexity and risk surrounding AI adoption, they launched a citywide AI Governance Program designed to bring structure, clarity, and accountability to how Scottsdale evaluates and implements artificial intelligence. They began by drafting and adopting an AI Governance Charter, which formally established the AI Governance Council—a cross-functional group of business partners representing legal, IT, HR, public safety, innovation, and data leadership. This council was intentionally designed to ensure that all relevant perspectives were included in identifying and mitigating risk, while also supporting innovation across departments. The AI Governance Council cooperatively developed risk tolerance and created a matrix that establishes risk scores for submitted AI Use Cases. From there, they developed a formal AI Use Case Review process to evaluate proposed tools and technologies. This process includes risk assessments, alignment with city values, and documentation of intended use, data flows, and compliance considerations. They also created a citywide AI Risk Register to track and monitor emerging risks and decisions over time. To operationalize governance, they implemented the Truyo AI Governance Platform, which allows them to manage reviews, approvals, and documentation in a centralized, auditable system. This platform supports transparency and consistency across departments. They also prioritized education and enablement by launching the AI Resource Center on SharePoint to house policies, training, and guidance. The AI Resource Center allows staff to access prompt engineering workshops, AI literacy sessions, and executive briefings to ensure staff at all levels understand both the potential and the responsibilities that come with AI. Throughout, they’ve remained committed to preserving Scottsdale’s culture of experimentation. Their approach doesn’t slow innovation, it supports it, by giving teams the tools and structure they need to move forward responsibly.

Results

The City of Scottsdale’s AI Governance Program has delivered measurable results in both operational effectiveness and cultural alignment. Since its launch, the program has reviewed and governed over 20 AI use cases across departments, ranging from productivity tools to data-driven automation. Key tools implemented under the governance framework include:

  • Moveworks AI and Automation Platform for organization-wide agentic AI helpdesk work order management and AI powered answers for general knowledge.
  • Microsoft Copilot pilots for document summarization and internal productivity, with early adoption in HR, Finance, and IT.
  • Truyo AI Governance Platform, which now houses all AI use case reviews, risk assessments, and approvals in a centralized, auditable system.
  • ChatGPT and other generative AI tools, used in controlled environments for prompt engineering training and internal knowledge support.

The AI Governance Council has conducted biweekly reviews since its inception, ensuring timely evaluation of new tools and consistent application of the city’s Administrative Regulation on Artificial Intelligence. The council’s cross-functional structure has also improved collaboration across legal, IT, HR, and operational teams. The city’s AI Resource Center has become a go-to hub for staff, with an average of 1000 site visits per month and 300 unique visits in the first quarter alone. It provides access to policies, training materials, and guidance on responsible AI use. Perhaps most importantly, the program has helped Scottsdale maintain its innovative edge while building a foundation of trust and accountability. Departments continue to explore new technologies with the confidence that their efforts are aligned with city values, legal requirements, and ethical standards. Scottsdale’s AI Governance Program stands out because it doesn’t just respond to the risks of artificial intelligence—it reimagines how a local government can lead with both innovation and integrity. What makes this program truly innovative is its ability to balance experimentation with accountability. Rather than slowing down departments with rigid controls, the program creates a structured environment where teams are empowered to explore AI tools—like Otter.ai, Microsoft Copilot, and ChatGPT while staying aligned with legal, ethical, and operational standards. This is not a compliance program disguised as innovation; it’s a governance model designed to fuel innovation responsibly. The program is also one of the first in the region to institutionalize AI governance at the executive level. By forming a cross-functional AI Governance Council composed of business leaders from across the city, Scottsdale ensures that decisions about AI are not made in isolation and include crucial viewpoints from legal, HR, IT, public safety, and data leadership. This inclusive model reflects the complexity of AI and the need for diverse perspectives in managing its impact. Additionally, the program is designed to scale. With a formal use case review process, a centralized AI Risk Register, and the Truyo platform for documentation and oversight, Scottsdale has built a replicable framework that other cities can adopt. In a time when many governments are still reacting to AI, Scottsdale is leading with intention. This program sets a new standard for how cities can innovate with clarity, confidence, and care while securely managing risk.

The Winner for Population Over 250,000: City of Mesa, AZ | Mesan AI Chatbot

Problem

City departments were facing increasing volumes of repetitive inquiries, ranging from garbage pickup times and water billing to street closures and community events. Staff time was being consumed by answering routine questions, leading to slower response times and reduced efficiency. Residents, meanwhile, wanted quicker, on-demand answers without navigating complex websites or waiting on hold.

Response

We developed and deployed a city-branded conversational chatbot trained on municipal services, ordinances, and FAQs. The chatbot was integrated into the city’s website and mobile app, offering both text and escalation pathways to live agents for complex issues. The bot knows when it can’t answer, and instead of offering a phone number or hallucinated answer like other bots out there, Mesan can hand the chat directly to a live agent if one is online. The project was completed in collaboration with IT, PIO, and key city departments to ensure accuracy, equity, and accessibility. Public Mesan Chatbot DEMO: https://youtu.be/p7s04FTRanw

Results

  • 21500+ Chats recorded to date
  • Over 75% of inquiries were fully resolved by the chatbot without human intervention.
  • Resident satisfaction increased, with chatbot users reporting the service as helpful.
  • City staff were freed up to focus on higher-value, complex service issues rather than routine Q&A. With an estimated 4+ customer service FTEs of time saved in the last year 2024/25
  • The chatbot continues to learn and improve based on real usage and feedback.

CYBERSECURITY SOLUTIONS AWARD

About the Cybersecurity Solutions Award


This award goes to an organization that is working on or has implemented creative solutions in cybersecurity policies, planning, training, or strategies. These solutions are innovative, replicable, and create a positive impact in their community or organization. This award is broken into categories based on jurisdiction size: population under 50,000, population between 50,000 – 249,000, and population over 250,000.

The Winner for Population Under 50,000: Borough of West Chester, PA | Cybersecurity Efforts

Problem

Protecting our organization against cybercrime. Although we invest in state-of-the-art advanced threat protection solutions, human beings (employees) are often neglected in the effort to protect the agency. This is very often a fatal mistake.

Response

The Borough of West Chester’s goal is to foster a organization wide team of cybersecurity enforcement officers. To do this, they created a “Cybersecurity Friday” newsletter and “Cybersecurity Daily” YouTube channel and Apple Podcast. Each Friday’s newsletter takes the time to acknowledge an employee as a “Cybersecurity All-Star”. This is earned by reporting suspicious activity to the IT Department or simply by talking about Cybersecurity or asking questions. And finally, they are embracing cybersecurity education, collaboration and open communication with every single employee. Some other fun and informative events they all work on together is the month-long “Cybersecurity Awareness Month” every October and participating in monthly phishing campaigns.

Results

The efforts have been exciting and beneficial to every employee and our organization. There is an openness about cybersecurity that William Mann, the CISO for the Borough of West Chester, is very proud of. A small example of this organization wide “buy-in” to these Cybersecurity efforts happens every Friday when many members of staff will greet him in the morning with, “It’s Cybersecurity Awareness Month” Bill!

The Winner for Population of 50,000 - 249,000: City of Alexandria, VA | Zero Trust Digital Workplace

Problem

Previously, the City of Alexandria relied on three different and fragmented remote access solutions which were highly complex and burdensome to administer, had low user satisfaction, and required over 50 servers to operate. Physical hardware appliances were also relied upon and were vulnerable to failure, hardware update needs, and unique security risks requiring offline maintenance/fixes that impacted remote access availability. They were also challenged with managing, updating, and patching remote client systems. Before launching this initiative, the City of Alexandria relied on traditional remote access tools that were unable to successfully accommodate their growing digital workforce needs. Staff working remotely, mobile in the field, and from over 50 office locations often experienced session instability, latency, slow login times, and performance bottlenecks that hindered productivity and created frustration. IT staff had limited insight into user experience, and managing the infrastructure was challenging due to the significant expertise required, delayed application updates, and rigid configuration processes. The increasing complexity of hybrid work and policies caused even greater strain on the City’s legacy systems, calling for a scalable and modern solution.

Response

The City set out to implement a cloud-first, Zero Trust architecture that delivered secure access to internal systems while eliminating reliance on on-premises appliances and perimeter-based controls. Key drivers included improving security, improving user satisfaction and reducing support volume and duration, increasing performance and reliability, and enhancing workforce flexibility. This new solution offered a modern approach by enabling direct, policy-enforced connections between authenticated users and approved applications. The platform supports access from virtual desktop environments, City devices, and unmanaged endpoints, providing agility and centralized control. This initiative was not simply a tech refresh but a strategic modernization to align IT operations with the needs of today’s modern, distributed workforce.

Results

This Zero Trust Initiative not only delivered on its core objectives and established a new standard for secure remote access in the City of Alexandria, but it also exceeded their expectations. By replacing legacy remote access offerings, the City improved user experience, eliminated technical debt, and reduced friction in supporting remote and hybrid work environments. Departments that had previously struggled with performance issues reported significantly better application responsiveness, shorter login times, and increased user productivity. The feedback from these departments highlighted the success of the platform, calling it a “one-stop solution for speed, security, and efficiency.” Another staff testimonial was, “I don’t worry about getting connected anymore. It just works.” The deployment strategy emphasized inclusive organization change management to ensure needs were heard and reflected in this change. The use of Project Champions across departments empowered internal staff to help socialize the platform and support adoption, turning potential resistance into engagement. The system proved resilient in a live-fire test during a Verizon outage, where users remained connected due to this solution’s multi-path architecture. By centralizing policy enforcement and simplifying management, the City’s IT staff gained efficiency while strengthening security controls. The project also laid the groundwork for future enhancements, including expanded policies and secure contractor access. In short, this initiative not only met but exceeded its business and operational goals. With over 1,829 users enrolled, the platform is now the default remote access solution for all departments. Following deployment, Information Technology Services (ITS) saw measurable reductions in volume of remote access-related tickets, avoiding costs of lost productivity where average staff hourly rates exceed $40 per hour. The time to resolve connectivity issues also decreased with support session time reducing by over two-thirds. Password resets, which previously took over 30 minutes for remote users, are now resolved in minutes. On average, 100 incidents taking 30 minutes of $40/hour for two people, staff and support, is about $120,000 of lost productivity per month. Departments reported higher satisfaction and fewer complaints, reflecting the cultural shift in how remote access is perceived and used. Cost savings were achieved through the decommissioning of legacy infrastructure and the elimination of dedicated VPN hardware and licensing. The system administration burden was significantly reduced from supporting an infrastructure footprint of over 50 servers and various hardware appliances for the previous remote access systems to a fraction of that with the new solution. The simplified deployment process reduced the burden on IT teams during onboarding and device refreshes. By retiring three remote access solutions into a single, cloud-based platform, the City streamlined operations, strengthened security posture, and positioned itself for future modernization. These outcomes demonstrate strong return on investment and validate the strategic decision to shift to Zero Trust principles.

The Winner for Population Over 250,000: 31st Cyber Battalion, Virginia Defense Force | Cybersecurity Assessments

Problem

Virginia localities face significant challenges in defending against rapidly evolving and increasingly sophisticated cyber threats, often lacking sufficient staff, resources, and funding to conduct essential vulnerability assessments. In response, the combined cybersecurity teams of the Virginia Army National Guard (VAANG) and the Virginia Defense Force (VDF)—comprised of highly skilled IT and cybersecurity professionals with advanced degrees and industry certifications—provide invaluable volunteer service by conducting comprehensive cybersecurity assessments at no cost to the localities. Their expertise ensures that local governments have the necessary information to meet or exceed the rigorous requirements set forth by state law, including the development and annual updating of security plans and procedures for election integrity, critical infrastructure like water and power and enterprise IT security. Through their dedication, these teams empower local IT departments to strengthen their cybersecurity posture, safeguard critical public infrastructure, and protect the democratic process, making them truly deserving of this prestigious recognition.

Response

Virginia local governments face unique challenges and are at varying levels of preparedness in defending against increasingly sophisticated and ever-changing cyber threats. These local governments are often understaffed and lack the budget for either full-time cybersecurity staff, the ability to hire a managed security service provider to augment or even a third-party assessment of their cybersecurity posture. Localities now have a way to get state funded cybersecurity assessments through a partnership between the Department of Emergency Management (VDEM) and the Department of Military Affairs (DMA). Local government emergency managers and IT leaders can request through VDEM a cyber security assessment. VDEM then works with the DMA who tasks Virginia Army National Guard (VAANG) and Virginia Defense Force (VDF) units with the mission, requesting a five-person Cyber Support Team. Once a team is formed using elements of the 91st Cyber Brigade, VAANG and the 31st Cyber Battalion VDF, the Cyber Support Team meets with the locality to define the scope of the assessment. When a scope is defined the team will conduct an assessment within the parameters agreed on by the locality and the team. The typical mission length of the assessment is five days. The team will provide an in-person brief to the local administrative and IT management teams at the start of the mission. The cyber security assessment team will then begin assessing the localities’ vulnerabilities and security posture during the next four to eight days. At the end of the assessment the team will provide initial findings to the local government’s administrative and IT management team during the out brief on the last day of the assessment. A full assessment report will be supplied within one week after the end of the mission. Any critical security findings are reported immediately.

Results

Between January 1, 2024, and May 30, 2025, the combined efforts of the VAANG and VDF cybersecurity assessment teams significantly strengthened the security and resilience of local governments across Virginia. During this period, twelve localities—including seven counties, four cities, and one town—benefited from comprehensive cybersecurity assessments. These efforts directly supported more than 500,000 residents, accounting for roughly 5% of Virginia’s population. In addition to safeguarding critical infrastructure, the teams assessed the cybersecurity of electrical systems in 15% of all Virginia localities that generate power and rigorously evaluated the cybersecurity controls of water treatment plants serving over 40,000 customers. Their vigilant approach extended to conducting vulnerability scans on more than 6,000 local employee computing devices, as well as countless servers, and IoT/ICS/SCADA systems. Through unwavering commitment, technical expertise, and collaboration, the VAANG and VDF assessment teams have empowered local governments to not only meet but exceed the rigorous standards set by the VA Department of Elections, setting a new benchmark for public sector cybersecurity in the Commonwealth of Virginia. Their tireless work continues to safeguard vital services and the democratic process statewide. After conducting a comprehensive cybersecurity assessment, the localities gained valuable insights into their overall cybersecurity hygiene. These findings enabled them to prioritize critical actions, target key improvement areas, and provide essential documentation for grant applications and state reporting requirements—all without incurring costs to the local government. This initiative was made possible through generous funding from the Commonwealth, ensuring that localities could access expert guidance without any financial burden. The project’s success was further amplified by the support of the Virginia Department of Military Affairs, which leveraged the expertise of both Virginia National Guard troops and Virginia Defense Force Cyber assets. The Virginia Defense Force, an all-volunteer reserve, integrated seamlessly with the Guard’s domestic operations. Comprised of seasoned IT and cybersecurity professionals, these five person teams brought a wealth of experience, advanced degrees, and industry certifications seldom found elsewhere. Their commitment and professionalism allowed the Commonwealth to provide high-quality cybersecurity services at a fraction of traditional costs, making a profound impact on local government security and resilience.

DIGITAL/WEB SERVICES SOLUTIONS AWARD

About the Digital/Web Services Solutions Award


This award goes to an organization that is working on or has implemented creative solutions related to public-facing services and community engagement. These solutions are innovative, replicable, and create a positive impact in their community or organization. This award is broken into categories based on jurisdiction size: population under 50,000, population between 50,000 – 249,000, and population over 250,000.

The Winner for Population of 50,000 - 249,000: Roanoke County, VA | TrashView

Problem

Roanoke County’s shift toward a smarter, more integrated GIS solution was driven by a convergence of technical limitations, operational challenges & need for improved public service delivery. Several key factors prompted development of a future-ready system:

  1. Outdated Legacy Systems. The County’s existing GIS applications were primarily built on aging JavaScript frameworks that lacked support from Esri and other vendors. These legacy systems posed increasing security risks, were difficult to maintain across departments and lacked scalability and the ability to support modern capabilities like IoT and real-time data integration.
  2. Roanoke County faced specific pain points in its waste management operations, including no real-time visibility into trash collection routes or fleet status reactive maintenance due to unclear diagnostics on equipment like hydraulic arms and packers and lack of public-facing tools for residents to access collection schedules or service notifications.
  3. To address these challenges, the County required a GIS solution that was scalable and future-proof, capable of integrating real-time fleet tracking, sensor data, and predictive analytics, and able to support cross-departmental workflows while also improving citizen engagement.
  4. By adopting Esri ArcGIS Experience Builder (ExB), Roanoke County was able to develop a unified, data-driven application TrashView that addresses both infrastructure modernization and operational efficiency. This approach positions County for long-term success in smart government and digital service delivery.

Response

Roanoke County’s TrashView initiative exemplifies how emerging technologies can be combined with modern GIS infrastructure to solve real-world operational challenges. This project reflects a forward-thinking approach to local government innovation, integrating telematics, IoT, and geospatial intelligence into a unified platform.

Key Features & Benefits

  • Real-Time Truck Tracking
  • Sensor-Based Telematics
  • Predictive Maintenance
  • Smart Fleet Optimization
  • Innovative Technology Integration

A collaboration between the Roanoke County General Services Fleet Management Team and Virginia Tech engineering students brought real-world innovation into practice. Together, they installed and configured IoT sensors on trash trucks to capture high-value operational data, including:

  • Frequency of collection arm use — supporting predictive maintenance scheduling
  • Route completion status — verifying service completion and optimizing routes
  • Total mileage per vehicle — ensuring equitable distribution of fleet workload.

By synthesizing this sensor data with GIS-powered analytics, the County can now detect operational inefficiencies, anticipate service issues, and dynamically adjust routes. This fusion of spatial intelligence and real-time monitoring sets a precedent for scalable, data-driven public service innovation. Ultimately, TrashView is more than a tool—it’s a platform that embodies Roanoke County’s commitment to efficiency, sustainability, and smart city readiness.

Results

Roanoke County’s investment in TrashView and related GIS modernization efforts has produced clear, measurable returns—both operationally and financially. Through strategic use of telematics, cross-departmental collaboration, and academic partnerships, the County has significantly reduced costs and improved service delivery. Telematics-Driven Impact By integrating sensor-based monitoring and predictive analytics into its waste collection operations, Roanoke County achieved:

  • 11,571 hours of reduced vehicle downtime
  • 72% decrease in towing incidents
  • $8,000 reduction in sublet repair costs

These improvements stem from enhanced visibility into fleet health and proactive maintenance strategies that prevent breakdowns and reduce dependency on external repairs. Strategic Collaborations Yield Cost Savings Cross-functional teamwork amplified the success of TrashView and related modernization efforts:

  • $32,000 in initial savings through collaboration with the Roanoke County Fleet Teams (Upfit, Light Duty, Heavy Duty, Equipment)
  • $35,000 in estimated annual savings via the Virginia Tech undergraduate and graduate engineering teams, who installed and calibrated IoT sensors
  • $120,000 in initial cost savings through close coordination with the Roanoke County GIS Team on platform development and data integration

A video summarizing the project can be found at https://www.youtube.com/watch?v=m286WF9JODE. The local NBC affiliate (WSLS) did a story on the project which can be viewed here https://www.wsls.com/news/local/2025/06/03/new-data-helps-roanoke-co-save-money-on-garbage-truck-maintenance/ . These collaborations, supported by the General Services Administrative Team, enabled the County to innovate efficiently, reduce project costs, and ensure long-term sustainability of the system.

The Winner for Population Over 250,000: Travis County, TX Tax Office | webDEALER HUB Application

Problem

The challenges presented by the HB-718 were substantial. Challenges ranged from the Travis County Tax Motor Vehicle division changing its business practices to small vehicle dealerships lacking technical expertise. These dealers expressed concern about the changes and needed support to transition to the new system. The manual enrollment process was cumbersome, requiring multiple steps to access and cross-reference the Texas Department of Motor Vehicles (TxDMV) data. Additionally, there were no systems in place to manage and track the millions of dollars in registration sticker inventory for dealers or to oversee the administrative holds for their accounts.

Response

The Travis County Tax Office Motor Vehicle Division, recognizing the challenges with this change, solicited assistance from the Tax Office’s Information Technology division. Together, and with the assistance of other respective Tax Office divisions, the teams worked on an internal application called the webDEALER HUB. This application cross-references internal data with state data and enables the staff to closely monitor registered vehicle dealers and track vehicle registration sticker inventory. Additionally, a web portal was also created to report almost real-time information regarding administrative holds on vehicle dealers. This external site and report mirror the information available to the internal staff through the webDEALER HUB application. At its core, the webDEALER HUB utilizes the Microsoft Power Platform, a Low-code/No-code set of tools designed for rapid application creation. This platform seamlessly integrates database management, user interface design, website functionality, and document processing.

Results

The Travis County Tax Office’s webDEALER HUB application was well-received and celebrated by all respective users. The team successfully completed this project in 39 days, a monumental achievement considering the tight timeline given to the team, complex business requirements, changes in operations, and training requirements. Several key metrics from the Tax Office have been identified as gains in our operational efficiencies and operational cost savings. A staff of eleven (11) team members has shaved their operations down to 30 minutes from 3:30 hours daily. This is approximately an 85% reduction in operations. Lastly, we estimated cost savings of approximately $88,000 a year in the time saved using the Tax Office webDEALER HUB.

IT GOVERNANCE SOLUTIONS AWARD

About the IT Governance Solutions Award

This award goes to an organization that is working on or has implemented creative solutions related to telecommunication, data/metrics, IT management, operations, customer services, workforce, or training. These solutions are innovative, replicable, and create a positive impact in their community or organization. This award is broken into categories based on jurisdiction size: population under 50,000, population between 50,000 – 249,000, and population over 250,000.

The Winner for Population Under 50,000: City of Newark, CA | Municipal Communications Modernization

Problem

The City of Newark faced a number of significant challenges prior to its telephony upgrade. Most notably, the city was burdened by excessive costs, spending approximately $330,000 annually on outdated phone systems, carrier contracts, and the upkeep of aging infrastructure. These high expenses strained the city’s budget and limited investment in other essential technology initiatives. The existing phone system was also difficult to manage, leading to frequent service disruptions and placing a heavy burden on the small IT team. Additionally, employees were not adequately trained on the legacy platform, which reduced productivity and limited the effectiveness of city services. The telephony upgrade aimed to directly resolve these issues by implementing a modern, cloud-based solution that not only improved reliability and ease of use but also cut costs dramatically—reducing annual expenses from $330,000 to just $170,000.

Response

To address the pressing issues with Newark’s outdated and costly phone system, the city’s IT team, led by Chief Information Officer Ed Miranda, launched a comprehensive initiative to modernize its communication infrastructure. They began by conducting a thorough review of alternative solutions through a formal Request for Proposal (RFP) process, evaluating multiple providers based on cost, usability, reliability, and security. Employees from various departments participated in system demonstrations to ensure that the new platform would meet the city’s diverse needs. Ultimately, RingCentral was selected for its intuitive interface, robust feature set, and strong track record for security and performance. The IT team partnered with Maverick Networks to manage the transition, carefully planning the implementation to minimize disruption. The entire upgrade was completed over a single weekend, with special attention given to maintaining functionality for emergency services. Maverick Networks handled the setup and deployment while working closely with Newark’s internal team, ensuring a smooth, seamless transition. Comprehensive employee training was also provided to ensure widespread adoption and maximize the benefits of the new system. Through strategic planning, collaborative execution, and a clear focus on service delivery, the team successfully transformed Newark’s communication infrastructure into a reliable, cost-effective, and user-friendly platform.

Results

The results of the telephony upgrade in the City of Newark were both immediate and substantial. By switching to RingCentral, the city reduced its annual phone system costs from approximately $330,000 to $170,000, achieving nearly 50% in savings. These savings freed up critical funds that could be redirected toward other technology improvements and community services. In addition to financial benefits, the new system significantly enhanced reliability, eliminating the frequent disruptions that had plagued the legacy infrastructure. Employee satisfaction also improved, thanks to the intuitive design of the RingCentral platform and the comprehensive training provided during implementation. IT management was greatly simplified, reducing the daily workload on the city’s small IT team and allowing them to focus on more strategic initiatives. The upgraded communication system now supports more than 300 city employees across multiple departments, ensuring seamless internal coordination and better service delivery to Newark’s 47,000 residents. This project not only resolved longstanding issues but also created a scalable foundation for future technological growth.

The Winner for Population of 50,000 - 249,000: City of Avondale, AZ | IT Governance Transformations

Problem

Avondale faced fragmented approaches to technology adoption and management. Departments often introduced software and service requests mid-year without consistent evaluation, which risked duplicative investments, unbudgeted financial impacts, and missed opportunities for alignment with citywide goals. The rapid rise of artificial intelligence presented another challenge. AI capabilities were increasingly appearing in systems the City had already purchased, as well as in most new software offerings. Without clear direction, Avondale risked inconsistent adoption and unmanaged exposure. To address this trend, the City recognized the need for formal guidelines, an AI policy, authorized enterprise solutions, and staff training. Avondale launched an initiative to redesign its public-facing website. While initially focused on improved usability and user experience, the project quickly expanded in scope to address ADA compliance, and content governance. This also introduced the larger challenge of cleaning up and governing shared files to ensure accessibility, consistency, and accuracy across digital platforms. Growing departmental requests for business intelligence, reporting, and data analysis highlighted the absence of a citywide data strategy. Without defined roles, data ownership, or classification standards, the City struggled to rationalize applications, balance transparency with confidentiality, and make enterprise-level decisions driven by data. These challenges underscored the need for a more comprehensive governance framework—one that could bring structure, oversight, and long-term strategy to how Avondale evaluates, implements, and manages technology, data, and digital services.

Response

To address these challenges, the City of Avondale strengthened its Information Technology Governance framework by expanding the IT Governance Committee to review all mid-year technology requests. The new requests must undergo business case evaluation and financial impact review. This process has been so successful that all new budget requests involving technology must go through the same governance process prior to a new budgetary ask. This standardized process has improved fiscal accountability and created a sustainable path for managing future technology investments. Three specialized committees were also established to manage emerging priorities. The AI Committee created an AI Policy, launched training, and actively managed a ChatGPT rollout. The committee also partnered with IBM on a successful pilot to create a virtual resident assistant capable of answering frequently asked questions on the City’s website, providing a model for improving resident interactions. The committee reviewed the pilot, and the next steps will be determined in the upcoming budget year. The Web Governance Committee was strategically created to collaborate with a City initiative to redesign the website. This committee was tasked with building policies and procedures around data to ensure content accuracy and consistency and ADA compliance. This committee also took on the challenge of applying these same principles to our internal intranet SharePoint sites and the ever-growing challenge of shared file repository cleanup.   The Data Governance Committee initiated a citywide data strategy, identified and codified departmental data experts, and began drafting policies to ensure maximum transparency while protecting confidentiality. It builds a decision-making framework that will guide application rationalization, capital expenditures, and citizen service strategies. The committee is also working with a vendor to scope a formal study and engaging with peer cities in the Phoenix region to adopt best practices. Together, these committees created a unified structure for standardization, oversight, and sustainable implementation.

Results

Over the last year, Avondale’s governance committees have delivered tangible outcomes that improved accountability, advanced innovation, and laid the foundation for long-term technology management.

  • IT Governance Committee: The city standardized the IT-related project intake process, ensuring every mid-year technology request was evaluated through a business case and financial impact review. This prevented duplicative purchases, aligned investments with citywide priorities, and integrated requests into the Fiscal Year 2027 budget cycle—streamlining and strengthening fiscal discipline and transparency.
  • AI Committee: Delivered the City’s first AI Policy and enterprise guidelines, launched citywide training, and rolled out ChatGPT licenses across departments in a secure, managed environment. In partnership with IBM, the committee also developed a pilot virtual resident assistant to demonstrate the capabilities of AI. Through training, enterprise AI licensing, and training, they have successfully shown how AI can enhance accessibility and service delivery.
  • Web Governance Committee: Actively collaborating with the city’s website redesign effort, but with a focus on content oversight. Its scope quickly expanded to include intranet SharePoint governance and the cleanup of shared files, ensuring proper content oversight. This group is ensuring that both resident-facing and internal platforms are more accessible, organized, and sustainable.
  • Data Governance Committee: Conducted a citywide workshop to launch a data strategy, identified and codified departmental data experts, and drafted policies to balance transparency with confidentiality. The committee is working with a vendor to scope an application rationalization. Regional collaboration with peer cities has also provided valuable lessons learned to strengthen Avondale’s program.

Collectively, these efforts have transformed IT governance into a proactive, standardized, and results-driven model—ensuring innovation, compliance, fiscal responsibility, and improved service delivery for the community.

The Winner for Population Over 250,000: City of Mesa, AZ | Project Management Office Initiatives

Problem

Prior to these dashboards, project status updates for technology initiatives were dispersed across various tools and reports. This fragmentation made it difficult for city leaders, staff, and stakeholders to quickly understand the overall health of the technology portfolio. Information on project timelines, milestones, and risk levels was siloed, requiring manual aggregation and interpretation. Decision-making was delayed, resource allocation was challenging, and opportunities for early intervention on at-risk projects were sometimes missed. There was a clear need for a centralized, accessible, and consistent way to view and monitor all technology projects citywide.

Response

The PMO designed and implemented two complementary dashboards to address this challenge:

  • DoIT Projects Dashboard (Hive) – Integrated in the City’s project management tool for internal teams.
  • DoIT Projects Dashboard (Power BI) – A portfolio-level view for leadership and stakeholders.

Both dashboards are powered by automated data feeds from the PMO’s project tracking system, ensuring accuracy and reducing manual reporting effort. The design prioritizes clarity, interactivity, and transparency, enabling stakeholders to drill down into specific projects or review the portfolio at a glance.

Results

The introduction of these dashboards has transformed how the City of Mesa manages and communicates its technology project portfolio:

  • Improved Transparency – City leaders, project teams, and stakeholders now have a shared, real-time view of project status and key milestones, fostering trust and accountability.
  • Faster Decision-Making – With centralized data, leadership can quickly identify at-risk projects, allocate resources, and take corrective action before issues escalate.
  • Operational Efficiency – Automated data integration reduced manual reporting time, freeing PMO staff to focus on strategic activities.
  • Enhanced Portfolio Oversight – The ability to filter and analyze projects by life cycle phase, health status, and completion stage supports strategic planning and prioritization.
  • Citywide Accessibility – The dual-platform approach ensures both project managers and high-level decision-makers have access to tailored, relevant views of the technology portfolio.

By delivering a clear, comprehensive, and citywide lens into project performance, these dashboards advance the City of Mesa’s commitment to innovation, efficiency, and transparency in public service.

GIS SOLUTIONS AWARD

About the GIS Solutions Award


This award goes to an organization that is working on or has implemented creative solutions related to Geographic Information Systems. These solutions are innovative, replicable, and create a positive impact in their community or organization. This award is broken into categories based on jurisdiction size: population under 50,000, population between 50,000 – 249,000, and population over 250,000.

The Winner for Population of 50,000 - 249,000: San Marcos, TX | Special Event Management

Problem

Previously, the City of Alexandria relied on three different and fragmented remote access solutions which were highly complex and burdensome to administer, had low user satisfaction, and required over 50 servers to operate. Physical hardware appliances were also relied upon and were vulnerable to failure, hardware update needs, and unique security risks requiring offline maintenance/fixes that impacted remote access availability. They were also challenged with managing, updating, and patching remote client systems. Before launching this initiative, the City of Alexandria relied on traditional remote access tools that were unable to successfully accommodate their growing digital workforce needs. Staff working remotely, mobile in the field, and from over 50 office locations often experienced session instability, latency, slow login times, and performance bottlenecks that hindered productivity and created frustration. IT staff had limited insight into user experience, and managing the infrastructure was challenging due to the significant expertise required, delayed application updates, and rigid configuration processes. The increasing complexity of hybrid work and policies caused even greater strain on the City’s legacy systems, calling for a scalable and modern solution.

Response

The City set out to implement a cloud-first, Zero Trust architecture that delivered secure access to internal systems while eliminating reliance on on-premises appliances and perimeter-based controls. Key drivers included improving security, improving user satisfaction and reducing support volume and duration, increasing performance and reliability, and enhancing workforce flexibility. This new solution offered a modern approach by enabling direct, policy-enforced connections between authenticated users and approved applications. The platform supports access from virtual desktop environments, City devices, and unmanaged endpoints, providing agility and centralized control. This initiative was not simply a tech refresh but a strategic modernization to align IT operations with the needs of today’s modern, distributed workforce.

Results

This Zero Trust Initiative not only delivered on its core objectives and established a new standard for secure remote access in the City of Alexandria, but it also exceeded their expectations. By replacing legacy remote access offerings, the City improved user experience, eliminated technical debt, and reduced friction in supporting remote and hybrid work environments. Departments that had previously struggled with performance issues reported significantly better application responsiveness, shorter login times, and increased user productivity. The feedback from these departments highlighted the success of the platform, calling it a “one-stop solution for speed, security, and efficiency.” Another staff testimonial was, “I don’t worry about getting connected anymore. It just works.” The deployment strategy emphasized inclusive organization change management to ensure needs were heard and reflected in this change. The use of Project Champions across departments empowered internal staff to help socialize the platform and support adoption, turning potential resistance into engagement. The system proved resilient in a live-fire test during a Verizon outage, where users remained connected due to this solution’s multi-path architecture. By centralizing policy enforcement and simplifying management, the City’s IT staff gained efficiency while strengthening security controls. The project also laid the groundwork for future enhancements, including expanded policies and secure contractor access. In short, this initiative not only met but exceeded its business and operational goals. With over 1,829 users enrolled, the platform is now the default remote access solution for all departments. Following deployment, Information Technology Services (ITS) saw measurable reductions in volume of remote access-related tickets, avoiding costs of lost productivity where average staff hourly rates exceed $40 per hour. The time to resolve connectivity issues also decreased with support session time reducing by over two-thirds. Password resets, which previously took over 30 minutes for remote users, are now resolved in minutes. On average, 100 incidents taking 30 minutes of $40/hour for two people, staff and support, is about $120,000 of lost productivity per month. Departments reported higher satisfaction and fewer complaints, reflecting the cultural shift in how remote access is perceived and used. Cost savings were achieved through the decommissioning of legacy infrastructure and the elimination of dedicated VPN hardware and licensing. The system administration burden was significantly reduced from supporting an infrastructure footprint of over 50 servers and various hardware appliances for the previous remote access systems to a fraction of that with the new solution. The simplified deployment process reduced the burden on IT teams during onboarding and device refreshes. By retiring three remote access solutions into a single, cloud-based platform, the City streamlined operations, strengthened security posture, and positioned itself for future modernization. These outcomes demonstrate strong return on investment and validate the strategic decision to shift to Zero Trust principles.

The Winner for Population Over 250,000: City of Mesa, AZ | 3D Development Sites Digital Twin

Problem

For years, the City of Mesa tracked active development projects in a 2D point dataset categorized by project status. While functional, it failed to convey the scale, design, and potential impact of ongoing projects. Stakeholders—including residents, developers, and city leaders—struggled to visualize how these projects fit into the existing built environment. Without a realistic spatial representation, opportunities for engagement, transparency, and informed decision-making were limited. A more immersive, data-rich platform was needed to bring Mesa’s development story to life in three dimensions

Response

To address this gap, the City of Mesa’s GIS team developed the 3D Development Sites Digital Twin using VertiGIS Studio and ArcGIS. They began by creating a 3D dataset of 165,000 buildings, each extruded to accurate heights using LiDAR point cloud data. These buildings were geo-enriched with key attributes—owner, address, building name, type, parcel number, zoning, and council district—and placed atop a photorealistic 3D mesh. The existing active development sites dataset was integrated via the ArcGIS REST API, displayed as 3D cones symbolizing project status. Each cone contains links to site plans, renderings, ArcGIS Urban models, and the permitting system (Accela). The application supports search and filtering, measurement tools, mobile optimization, and shareable custom views—making it a versatile tool for planners, decision-makers, and the public.

Results

The 3D Development Sites Digital Twin has significantly improved how Mesa communicates growth and development. Internally, planners now spend less time generating static maps or answering project location questions. They can explore active projects independently, increasing transparency and reducing public records requests. The integration of 165,000 3D buildings with live development site data enables dynamic, real-time understanding of Mesa’s evolving landscape. Staff can assess opportunities faster, while council members and city leadership gain a powerful visual tool for policy and investment decisions. The mobile-friendly format ensures accessibility for field use and community events, making the digital twin a cornerstone of Mesa’s smart city initiatives.